Faculty
Official Occasion Preapproval & Expense Form (404)
The Official Occasion Form must be completed when you pay for meals or events with UT accounts, including professorships and other RTF Department accounts.
This form is also available from Gloria or Eric and must be returned to one of them before the expenses occur. The Dean's Office wants them 3 days before the event.
The form requires you to list those that will attend the event (make an educated guess if you are unsure of the specific attendees).
If you expect to do some entertaining while you are traveling, please complete a form before you leave for your trip.
For occasions at the Faculty Center: You only need to provide the Faculty Center with an account number. However, you must still provide a completed form in advance to Gloria or Eric.
In order to be reimbursed, you must submit the original itemized receipt, not the summary receipt that you sign for your credit card.
Please do not write anywhere on the receipt, even on the back.
You will not be reimbursed for any tax that you are charged. However, we can give you a tax-exempt certificate to give to the vendor at the time of purchase.